Union Grove Entertainment Stage Project
The Village of Union Grove is the recipient of a $100,000 grant from Racine County for the construction of an entertainment stage to be named “The Pavilion at School Yard Park.” The general purpose of the stage will be to help create a sense of community by hosting family-friendly events at a walkable location in Union Grove. Resident participation is involved with helping decide details of the structure, including location, design, features, rules/operations, fundraising and event planning. Look for updates to this webpage (http://uniongrove.net/entertainment-stage) for more information on this community project!
- Frequently Asked Questions Document
- The Pavilion Sponsorship Opportunities
- The Pavilion Plan Renderings
- Project Site Plan
- Reservations & Use Policies
March 2020 – Construction of the entertainment broke ground on February 28, and construction continues to proceed with a target completion date in May. The Village Board adopted a Reservation & Rules Policies document for the stage (which is posted above under “Project Information”). Due to the COVID-19 outbreak, planning of the grand opening event has currently been put on pause. Updates will continue to be posted to this page once available.
Jan. 2020 – The Fundraising & Events Subcommittee has created a sponsorship program to help raise additional funds for the entertainment stage. The program was reviewed by the Village Board on January 27, and the document is now available from the link above, along with a frequently asked questions document. Please contact Tony Hood at 847-212-5991 or Village Administrator Michael Hawes at email@example.com if you are interested in becoming a project sponsor!
Dec. 2019 – A total of six bids were received for construction of the Entertainment Stage. On November 25, the Village Board approved the lowest bid which was submitted by Bower Design & Construction in the amount of $139,600. The bid included all stage construction and sound equipment, as well as an ADA paved patio section and a small storage building (to replace the existing shed in the parking lot). Construction is expected to be completed by this May. The Rules & Governance Subcommittee will be meeting to finalize stage rules and reservation procedures, while the Fundraising & Events Subcommittee is working on a fundraising program and plans for a ribbon-cutting event.
Oct. 2019 – Sealed proposals for the construction of the Entertainment Stage will be received at the Village Hall (925 15th Ave., Union Grove, WI 53182) until 9 a.m. on November 19, 2019 and at that time will be publicly opened and unit price read aloud. For more information, download the Advertisement for Bids or e-mail firstname.lastname@example.org to request a copy of the bid documents.
Sept. 2019 – The Design & Bidding Subcommittee is working with the designer to finalize construction plans for the stage structure. The Committee is scheduled to meet next on Oct. 15. Racine County has recently granted an extension on the timeline to expend the grant funds, allowing the stage to be constructed before June 2020.
August 2019 – On July 29, the Village Board approved a design concept for the stage structure. The concept was recommended by the Design & Bidding Subcommittee, which developed design preferences over the course of four meetings. The Committee identified a shape and approximate dimensions for the structure, and wanted it to complement the existing concession stand building. The Committee also wanted the structure to be relatively open in nature, maintaining sightlines of the park from the road. As the next step in the process, a set of bid documents will be prepared and the Village will solicit bids from qualified contractors. Bids are likely to be presented to the Village Board for consideration in the fall.
May 2019 – At the regular Village Board meeting on May 13, the Board voted unanimously for the stage to be located at School Yard Park in an area southeast of the Kiwanis concession stand and restrooms. The decision was made after several meetings of deliberations and close consideration of a recommendation from the Site Selection Committee to locate the stage at Leider Park. However, after reviewing a variety of factors, including walkability, parking, security, proximity to residents and existing site amenities, the Board ended up on the School Yard Park location. A chart document was prepared by Trustee Ryan Johnson which compared many factors between the two parks., which can be viewed here. The Board also considered a memo report from staff, which can be viewed here. The other project subcommittees will be meeting soon to develop recommendations relating to design/bidding, rules and fundraising.
Kick-off Meeting – February 27, 2019
A community meeting was held on February 27, 2019 at the Union Grove Municipal Center (Community Room) to announce this project and discuss next steps. About 30 residents were in attendance for the meeting. Village President Mike Aimone discussed background information on the project and invited volunteers to sign up for sub-committees to help advise on different aspects of the project. Sub-committees were established for each of the following topics: Design & Bidding, Site Selection, Rules & Governance and Fundraising & Events.
Thank you to all who have continued to be involved with this project!