Request for Cleaning Services Proposals

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The Village of Union Grove is seeking proposals from a qualified firm or service provider for janitorial and cleaning services to be performed at the Union Grove Municipal Center and the Graham Public Library. The Union Grove Municipal Center is located at 925 15th Avenue, Union Grove, WI 53182 and the Graham Public Library is located at 1215 Main Street, Union Grove, WI 53182.

Scope:

Union Grove Municipal Center

Work Schedule: The contractor shall provide janitorial and cleaning services at least twice a week on a schedule to be determined by the Village and selected service provider. The services shall be provided during non-business hours.

Regular services required daily:

  • Offices and General Areas
    • Empty waste and recycling baskets and replace liners
    • Transport trash and recycling to designated area
    • Clean and sanitize drinking fountains
    • Clean and sanitize counter tops
    • Spot clean front entry doors glass
    • Spot clean reception area glass partitions
    • Sweep and vacuum entry area and main stairs and other specified areas office areas and common areas
    • Clean microwave in and out
  • Washrooms
    • Clean, sanitize and polishes all bathroom fixtures (including but not limited to toilets (bowl, seat, base and tank), urinals, sinks, faucets, counter tops, paper towel dispensers
    • Clean, polish and sanitize all mirrors
    • Empty all containers and disposals, replace liners
    • Wash and sanitize all exterior of all containers
    • Empty and sanitize interior of sanitary containers
    • Spot clean metal partitions
    • Remove spots, stains, splashes from wall areas adjacent to hand basins
    • Remove finger prints from doors, frames, light switches, kick and push plate, handles, etc.
    • Flush toilet bowls and urinals with bowl cleaner
  • Community Room
    • Empty waste and recycling baskets and replace liners
    • Empty all waste and recycling containers, replace liners and transport trash to designated areas
  • Eating Areas
    • Empty all waste and recycling containers, replace liners and transport trash to designated areas

Weekly Services

  • Office and General Areas
    • Dust all exposed filling cabinets, bookcases, shelves and ledges
    • Dust all monitors, keyboards and printers
    • Clean and sanitize telephones
    • Clean desk tops if cleared
  • Board Room
    • Dust, clean and sanitized all desk/table tops
    • Vacuum specified areas
  • Washrooms
    • Dust all shelves, ledges and moldings
  • Eating Areas
    • Vacuum and sweep specified areas
    • Clean and sanitize table tops and counter tops
    • Empty all waste and recycling containers, replace liners and transport trash to designated areas
    • Clean, sanitize and polish sink area

Bi-Weekly services required:

  • Offices and General Areas
    • Dust venetian blinds
    • Remove dust and cobwebs from ceiling areas
  • Community Room
    • Vacuum room
  • Washrooms
    • Wash and sanitize metal partitions
    • Wash and sanitize entrance and exit doors

Quarterly services required

  • Offices and General Area
    • Vacuum diffuser outlets in ceiling throughout the building

Special Requirements

  • Damp Mop floors in entry way, main stairs and upstairs main hallway daily Nov 15. to April 1
  • Damp mop floors in entry way, main stairs and upstairs main hallway weekly April 1 to November 15
  • Bidders are responsible for providing their own cleaning supplies and equipment
  • Staff cleaning the building are subject to a background check prior to authorization from the Village to work in the building.
  • Papers/documents are not to be disturbed on clients desks or work areas

 

Graham Public Library

Work Schedule: The contractor shall provide janitorial and cleaning services at least twice a week on a schedule to be determined by the Graham Public Library and selected service provider. The services shall be provided during non-business hours (Library business hours are Monday thru Thursday 9:00 a.m. – 8:00 p.m., Friday 9:00 a.m. – 5:00 p.m., Saturday 9:00 a.m. – 3:00 p.m. and closed Sunday).

Regular services required daily:

  • Offices and General Areas
    • Empty waste and recycling baskets
    • Transport trash and recycling to designated area
    • Clean and sanitize counter tops
    • Spot clean front entry doors glass
    • Spot clean reception area glass partitions
    • Sweep and vacuum entry area and main stairs and other specified areas office areas and common areas
    • Clean microwave in and out
    • Clean & Service Sand Urn
  • Washrooms
    • Clean, sanitize and polishes all bathroom fixtures (including but not limited to toilets (bowl, seat, base and tank), urinals, sinks, faucets, counter tops, paper towel dispensers
    • Clean, polish and sanitize all mirrors
    • Empty all containers and disposals, insert liners as required
    • Wash and sanitize all exterior of all containers
    • Empty and sanitize interior of sanitary containers
    • Spot clean metal partitions
    • Remove spots, stains, splashes from wall areas adjacent to hand basins
    • Remove finger prints from doors, frames, light switches, kick and push plate, handles, etc.
    • Flush toilet bowls and urinals with bowl cleaner

Weekly Services

  • Office and General Areas
    • Dust all exposed filling cabinets, bookcases, shelves, ledges and furniture
    • Dust all monitors, keyboards and printers
    • Clean and sanitize telephones
    • Clean desk tops if cleared
    • Floors (carpet) inspect for spots & stains, remove if possible

Bi-Weekly services required:

  • Offices and General Areas
    • Dust venetian blinds
    • Remove dust and cobwebs from ceiling areas
  • Washrooms
    • Wash and sanitize metal partitions
    • Wash and sanitize entrance and exit doors

Quarterly services required

  • Offices and General Area
    • Vacuum diffuser outlets in ceiling throughout the building

Special Requirements

  • Damp Mop floors in entry way, main stairs and upstairs main hallway daily Nov 15. to April 1
  • Damp mop floors in entry way, main stairs and upstairs main hallway weekly April 1 to November 15
  • Bidders are responsible for providing their own cleaning supplies and equipment
  • Staff cleaning the building are subject to a background check prior to authorization from the Village to work in the building.
  • Papers/documents are not to be disturbed on clients desks or work areas

Bidding options

The Village of Union Grove and the Graham public Library will accept bids with the following option.

  1. Bid for janitorial and cleaning services for the Municipal Center
  2. Bids for janitorial and cleaning services for the Graham Public Library
  3. Bids for janitorial and cleaning services for the Municipal Center and Graham Public Library.

The deadline to submit bids is October 31, 2019 at 4:00 p.m. Bids should be sent to Village Clerk, Brad Calder either via email at bcalder@uniongrove.net or delivered/mailed to 925 15th Avenue, Union Grove, WI 53182.

Bidder are strongly encourage to schedule an inspection of the premises. To schedule an inspection of the Municipal Center please contact Village Clerk, Brad Calder at 262-878-1818 or bcalder@uniongrove.net . For inspection of the Graham Public Library please contact Librarian, Sara Swanson at 262-878-2910 or sswanson@uniongrove.lib.wi.us .